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Search4VAs Blog

Learn about Virtual Assistants from our expert bloggers.

Oct 22
2007

Vital Work for Hire Agreement

Posted by: Cheryl Allin

Cheryl Allin

Oh, the lessons I've learned during my six [now ten] years as a Virtual Assistant...   These are a few commandments:

  1. Always trust your instincts - If a client sounds too good to be true, you can bet there are some scary things in his/her closet, stay away!
  2. Charge too little and you'll be a doormat
  3. Charge too much and you won't land any clients
  4. Communication is the #1, most vital element of your business - at a minimum, email back within 24 hours or you're going to lose business.
  5. Have a rock solid, non-negotiable work for hire agreement that spells out your and your clients' protections. 

Your Work For Hire Agreement should include:

  • A Description of the services you'll provide
  • Details regarding payment
  • Retainer specifics
  • Expenses not included in the contract
  • Termination clause
  • Details regarding the relationship of parties
  • Product ownership
  • Confidentiality clause
  • Severability clause
  • "Entire Agreement" clause
  • Jurisdiction clause
  • Indemnification clause

One element that I decided to include after a very nasty incident has saved my hide.   Add this to your current agreement ASAP: "The first month’s retainer fee may be held as a cancellation fee" - I had a horrible new client - I hadn't trusted my instincts and I completed at least 12 hours of work for this person - only to discover that she did a "charge back" on her deposit payment and PayPal did NOT protect me - despite my protestations that I had completed the work, I was out over $1000.

If anyone would like a copy of my current Work For Hire Agreement, feel free to send me an email or make a post on the forums and I'll send a copy. [There's now an MS Word and RTF version of my Work for Hire Agreement available for download under the 'Resources' section - go to Documents then Legal and grab your copy!]

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